How to Manage Multiple iCloud Accounts

iCloud is a lifesaver when it comes to storage solutions, but what if you have multiple iCloud accounts? Learn how to manage them smoothly here.

Do you wish to secure all your content and apps across all your Apple devices? Then the answer is the iCloud.

It is a cloud storage and cloud computing service launched by Apple back in 2011. Five years since its introduction, iCloud registered 782 million users

More than a means to store content, iCloud also helps users share content. It also enables them to collaborate with other users. Typically, Apple users maintain one iCloud account. 

But that doesn’t mean you can’t have multiple iCloud accounts, right?

And if you decide to have more than one iCloud account, you must learn how to manage all of them. But how do you do it? What are the essentials you need to learn and master?

Continue reading below as we guide you in managing several iCloud accounts.

Benefits of Having Multiple iCloud Accounts

If you are a casual iPhone or iPad user, you may wonder if there is a need to have multiple iCloud accounts. If you have a large family with each member having their own iOS device, maintaining more than one iCloud account is advantageous.

Your son may want to keep some files to himself. Your sister may also want to do the same thing for her app-specific data. And if they wish to sync their files across all their devices, they want to maintain a certain level of privacy. 

For example, you do not want your 12-year-old to mess up your work calendar. The same way that your wife does not want your daughter to accidentally delete her contacts database.

This will hardly work if there’s only one iCloud account in place. 

However, some instances require you to share certain files with other family members. So how do you deal with this conundrum?

Putting up a second iCloud account is the answer. It opens up a new space where everyone can “dump” their files for sharing. It also allows everyone to sync their online content purchases.

Setting Up Additional Accounts

Before creating any new accounts, keep in mind that Apple only allows a maximum of three iCloud accounts for each iDevice. If you exceed this limit, a message on your iPhone will appear, saying you already reached your maximum number of free accounts.

To proceed with the setup, determine first the device where you want to open the second account. If you are using a Mac, open  “System Preferences” from the Dock. Select “Internet Accounts” and look for the iCloud option in the menu.

Click “iCloud” and hit “Create Apple ID.” From there, you need to set up a new ID that you will use to access the new iCloud account.

If you are using an iPhone, open “Settings” and tap “Mail, Contacts, Calendars.” Go to the “Add Account” sub-menu and click on the “iCloud” option. Thereafter, hit “Get a Free Apple ID.”

Like with the Mac, you need to create a new Apple ID for the new iCloud account. 

Keys to Managing Multiple Cloud Accounts

Managing multiple iCloud accounts can be confusing at first. There are several areas that you need to cover. Nevertheless, here are some valuable tips to help you manage the accounts.

Keep It Simple

You want to keep things as simple as possible by assigning specific purposes for each account. Let’s start with your original iCloud account. You want this account to cover all the iCloud’s functions and features.

Furthermore, you may use your original Apple ID to store your private files, documents, and other app-specific data. You can also do the same for your Shared Photo Streams, as well as your My Photo Streams.

As for the other areas, leave them to your second account. These items include your purchases and other transactions for the Mac App Store, App Store, iTunes Store, iBookstore, and Newsstand. You will use your second account to manage these items.

iCloud to iCloud Transfer

You also need to learn how to transfer data from one iCloud account to another. Here, you will need the help of AnyTrans. It is a one-stop content manager that accesses all your cloud drives using only one login.

AnyTrans allows you to transfer different kinds of data across multiple iCloud accounts. You can transfer notes, contacts, and reminders, among others.

To start with the transfer, download AnyTrans and install it on your Mac. Open the app and hit “iCloud Manager.” Sign in your iCloud account and click “Add iCloud Account.” Thereafter, sign in another account.

Open “Photos” and choose the images that you wish to transfer. Hit the “To iCloud” button to begin the transfer.  Do the same thing for your other files.

Additionally, you may use AnyTrans to export or access data from your iCloud backup.

Take note that AnyTrans can only accommodate a maximum of five iCloud accounts at the same time. 

Setting up Your Email on Mac

If you’re using a MacBook, you need to set up your iCloud email. From your Apple menu, head on to “System Preferences” and select “iCloud.” From the iCloud panel, tick all the boxes next to the Mail, Contacts, Calendars, Notes, Reminders, and Safari options.

Depending on the OS X version that you have, you may need to check the box beside Mail & Notes. If iCloud prompts you to create an iCloud email, simply follow the instructions.

Thereafter, hit the Back button to exit iCloud.

In case you need to change your iCloud email address for whatever reason, it is possible. But, there is a caveat. Changing your iCloud email means replacing the associated Apple ID. 

In turn, it will likely affect your iCloud data. The same thing goes for your App Store, iTunes, Contacts, FaceTime login credentials.

To change your email, go to “System Preferences” then click on “iCloud.” Select “Sign Out” to log out of your current Apple ID. Wait for the preference pane to change into a generic login screen.

Fill out the details for your new iCloud registration and log-in credentials.

Practice Proper Content Sharing

Data privacy, especially in iCloud is non-negotiable. Hence, there is a proper way of sharing content among family members. This means sharing any content you want but keeping your personal data private.

If you are all using a MacBook, have everyone open their iTunes software. Open the “Store” menu and click on the “Sign Out” option.

Open the “Store” menu again and log in to the iTunes store. During login, you want to use the new iCloud account you created.

Every time a family member purchases something on iTunes through the new account, everyone gets access to the content. It doesn’t matter which you use for the purchase. As long as the device links to the new iCloud account, you should be good.

In case you’re using an iPhone, you must first set up the App Store, iTunes Store, iBookstore, and Newsstand. Head on to “Settings” and select “iTunes & App Store.” Go to the top portion of the submenu screen and tap the Apple ID field.

Log out of your original Apple ID account then sign in again. But this time, use the second account. Doing this ensures that only you can have access to your personal data.

All new content that comes in moving forward becomes shareable by everyone.  

Merging Them Into One

There also comes a time when you decide to merge two or more iCloud accounts into one. To do this, download AnyTrans for Cloud then head on to the Homepage. Hit “Add New” then click “Add Cloud” to add your other accounts.

Now select your original iCloud account and pick the files that you wish to merge. Hit “Sync to Cloud” then pick another iCloud account. This other account will be your target destination.

Select “Start” to complete the process.

Another option is through AnyTrans for iOS. Open AnyTrans on your computer and select “iCloud Manager.” Log in using your source iCloud account.

This is the account containing the files that you wish to sync to another.

Enter your target iCloud accounts then hit “iCloud Sync.” Select the source account then hit the “Next” button. Pick the categories you want to transfer to the target accounts then hit “Next” again.

Wait for the syncing process to finish.

Free up Your Storage

Last but not least, you must learn how to free up your iCloud storage. Using your iPhone, head on to “Settings” and select “General.” Choose “Storage & Cloud Usage” to open your iCloud and storage statistics.

Here, you will see which apps are consuming most of your storage. This gives you a free hand in managing or deleting apps that you rarely use. 

From the “Storage” section, tap “Manage Storage” to view your current iPhone storage. Hit “Manage Storage” in the iCloud section to check your iCloud’s storage status.

In case you need additional space, tap “Manage Storage” then choose “Change Storage Plan.”

Master Your Apple Devices

Learning how to manage multiple iCloud accounts helps you save time. It reduces confusion and promotes an organized flow as you access and share your iCloud data. But using managing your iCloud accounts is only one piece of a bigger iOS puzzle.

We invite you to expand your knowledge of iOS. Check out our other blog posts and articles on different Apple devices. We provide tips and tricks to help you maximize your devices.

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